Using Contact Management in Compliance with Federal Regulations

As recruiters find more tools to help them find qualified candidates to fill job openings, employers need to understand the legal implications of using these tools. Recruiters today find potential candidates from a wide variety of sources. Thanks to social networking sites and internet-based tools, they may find well-suited individuals when an opening is not available. It is important to develop a relationship with this contact and keep them warm until a position opens. Contact management tools systematically help with this process, but must be used in accordance with federal regulations that mandate certain record keeping and reporting requirements related to the hiring process.
As recruiters find contacts on the web, at job fairs and at the local Starbucks®, they need a system to store the contact data and help them systematically develop relationships with these potential candidates. However, there are federal regulations in place that govern the way we interact with applicants, and it is important to understand these rules and ensure you follow them.

In our presentation we will discuss the use of contact management tools to store contacts separate from applicants and the regulations associated with this process. We will discuss how recruiters can use these tools in compliance with federal antidiscrimination regulations and walk you through a few scenarios that demonstrate common occurrences when using a contact management system.
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