WESTON, Fla.--(BUSINESS WIRE)-- Ultimate Software (Nasdaq:ULTI), a leading provider of end-to-end strategic human resources, payroll, and talent management solutions, today announced that Advocat, a provider of long-term services to nursing home patients in eight states, has substantially increased business efficiencies through UltiPro’s Software-as-a-Service (SaaS) delivery, reporting capabilities, and convenient access for remote HR/payroll staff since implementing UltiPro in 2006.
Before UltiPro, Advocat used a payroll solution designed for healthcare that was not equipped to handle the organization’s large workforce and complex pay rules. Relying on spreadsheets for its payroll and employee-related reporting, Advocat began to experience inefficiencies and problems with data integrity. Advocat selected Ultimate’s SaaS offering to eliminate these issues and free its IT team from the workload related to the hardware and system maintenance for its HR/payroll technology.
“We wanted all the benefits of UltiPro’s HCM functionality without our internal resources having to manage servers that contain information for our 5,800 employees,” said Susan Shires, director of payroll and taxes for Advocat. “Our information is securely housed at Ultimate’s data center, and we are very pleased that Ultimate’s staff handles all the IT aspects of the solution for us.”
One of the challenges that Shires and her team had to overcome was consolidated workforce reporting. Before UltiPro, her team had to create more than 100 spreadsheets each month — one for each location — in order to compile the necessary information for taxation and compliance reports. With the company’s dozens of pay groups and six federal identification numbers (FEINs), Advocat’s payroll team spent much of its time on basic reporting.
“We configured UltiPro so that we can build reports by location, pay group, or FEIN, and we get exactly what we need,” said Shires. “Before UltiPro, we never had the depth and scope of reporting that we now can get in minutes today. Relying on spreadsheets for reporting is a thing of the past.”
Now Shires can efficiently generate workforce analytics, and because the solution is easy to use, her team members can also quickly access and locate the data they need. With thousands of employees in multiple states, Advocat has field associates who need to make changes and upload information into UltiPro on a daily basis. According to Shires, users throughout the organization’s dispersed locations are easily navigating the solution, even when they don’t have experience in payroll or HR.
“We have given our remote administrators rights to update and input information for their locations, and each can accomplish these tasks with minimal training,” said Shires. “Because UltiPro is so intuitive, we can accomplish routine tasks very quickly, and now we have more time to focus on strategic projects that impact and benefit our business.”
“Like many of our larger customers, Advocat is taking advantage of UltiPro to better manage a great deal of employee information, making it easier and faster to fulfill a range of requests related to compliance and other types of reporting,” said Greg Swick, chief sales officer for Ultimate Software. “With its single, unified database for HR and payroll, coupled with SaaS delivery, UltiPro is an excellent solution for larger businesses that want to improve HCM processes without requiring internal IT staff time.”
About Ultimate Software
A leading provider of end-to-end strategic human resources, payroll, and talent management solutions, Ultimate Software markets its award-winning UltiPro products as on-demand services through its Software-as-a-Service (SaaS) and as on-premise software. Based in Weston, FL, the Company employs more than 900 professionals who are focused on developing the highest quality products and services. In 2009, Ultimate was awarded first place in the People’s Choice Stevie® competition for Favorite New SaaS Product and was ranked the #1 best medium-sized company to work for in America by the Great Place to Work® Institute for the second consecutive year. In 2008, Ultimate was the first HR/payroll SaaS provider to be audited and awarded the ISO/IEC 27001:2005 Certification for security management and was recognized for having the #1 “Best Product Development Team” in the nation by the American Business Awards. Ultimate Software has more than 1,700 customers representing diverse industries, including such organizations as The Container Store, Elizabeth Arden, Major League Baseball, The New York Yankees Baseball Team, Nintendo of America, Ruth’s Chris Steak House, and Sony Music Entertainment. More information on Ultimate Software’s products and services can be found at www.ultimatesoftware.com.
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