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Topic: Duplicate social security numbers

Messages (1) Visitors (738)

Member since 07/05/2012
Duplicate social security numbers
07/05/2012 / 11:13 am    #-24

Our current ERP system is very old and does not allow for a search by social security numbers. While preparing our quarterly state employment tax report we discovered that we have a new-hire with the same social security number as an existing employee. All the I-9 paperwork for each employee look legitimate. Since we are in Texas we do not do a pre-employment verification on social security numbers and really don't want to make this part of our policy until state mandated. Are we justified to verify the numbers for these 2 employees only and not make is part of our employment policy?