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California Department of Child Support Services

Topic:
California Department of Child Support Services
Date:
May 2, 2013 at 1:30 - 2:30 PM ET
Presenters:
John Contreras, Education and Outreach Services(State of California)
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Description
The California Department of Child Support Services (DCSS) recognizes the value employers provide to the child support program. As an employer, payroll or human resource professional it can get confusing keeping up with your roles and responsibilities; the forms, reporting requirements, etc. Today’s webinar will connect all these requirements and how your roles and responsibilities support family self-sufficiency. Cooperation between employers and the child support program improves the lives of children; we appreciate your co­operation and look for­ward to building a stronger partnership for the future.

Todays topics include:
New Hire Reporting
Reporting Independent Contractor
Reporting Multistate Employers
Reporting Terminated Employees
Income Withholding Orders (IWO)
County (IV-D) and Private Cases
Electric Income Withholding Order (e-IWO)
Medical Support
Lump sum/bonus reporting
Payment Options
Stay Connected
How Employers Help
Still Have Questions

Summary of content


As a key partner in California’s child support program, employer responsibilities regarding child support fall into five areas:

Report newly hired employees, Pursuant to an order, withhold a portion of an employee’s or independent contractor’s wages to satisfy a child support obligation, Pursuant to an order, enroll an employee’s dependent children in health care insurance, if available, Remit all child support wage withholding payments to the California State Disbursement Unit (SDU) and Report terminated employees. Topic that will be covered in the webinar include:


New Hire Reporting
• Employers must report all newly hired and rehired employees and independent contractors to the California Employment Development Department (EDD). Although EDD is a separate agency from the Department of Child Support Services, information about newly hired and rehired employees is used to obtain support for children. Report all newly hired or rehired employees or independent contractors within twenty (20) days of their start-of-work date. New hire reports are matched against child support records at the state and national levels to locate parents who are not paying their child support. New Hire Reports are especially helpful for interstate cases, which are often the most difficult cases for states to resolve. Reporting current information is imperative to maintaining accurate data in multiple databases that are interfacing.

Reporting Terminated Employees
• When an employee with a child support obligation leaves your company, notify the Your Local Child Support Agency (LCSA) as soon as possible. The IWO includes a Termination Notice that can be sent to the LCSA. Employer SHALL NOT use an Order/Notice as grounds for refusing to hire a person or for taking disciplinary action against an employee.


Income Withholding Orders (IWO)
• Income withholding by employers is the most effective method of child support collection. An IWO is the court ordered deduction of child and medical support obligations from a parent's income. The employer deducts the specified amount each pay period and sends it to the State Disbursement Unit.


Electric Income Withholding Order (e-IWO)
• States electronically send IWOs , Federal Employer Identification Number (FEIN) is the key to passing data between the state and employer and Terminations and lump sums can be handled through the e-IWO.


Medical Support
• Medical support is a form of child support often provided as health care insurance under a parent's policy. If neither parent has health care insurance, the child support order may provide for a specific dollar amount to be deducted for medical purposes.

Lump sum/bonus reporting
• Bonus and lump sum payments made to employees are considered income and may be garnished to collect past-due child support. Examples include severance, vacation payouts, insurance settlements, retirement incentives, commissions, stock options, lottery winnings, awards, and payments as a result of verdicts. Report bonus or lump sum payments prior to payout by contacting the Department of Child Support Services at lumpsumresponseteam@dcss.ca.gov or 916-464-6640. The state of California does participate in the Debt Inquiry Service. For more information on how employers can participate click here. The Electronic Income Withholding for Support Order (e-IWO) process enables states and employers to exchange information about IWOs including employers notifying states about an upcoming bonus/lump sum payment. See Electronic Income Withholding for additional information about e-IWO.

Payment Options
• Under state and federal law employers are required to remit all California child support income withholding payments to the California State Disbursement Unit (SDU). This includes any child support payments the employer may be currently sending to individuals. Today, child support payments are collected and processed by a single entity, the SDU. Required by federal law, the SDU processes 100% of child support payments that used to be handled at the Local Child Support Agencies. Employers required to pay electronically: Pursuant to California Family Code §17309.5, if an employer pays taxes electronically to the Franchise Tax Board (FTB) or the Employment Development Department (EDD), then child support payments are required to be sent to the SDU using Electronic Funds Transfer (EFT).

How Employers Help
• By deducting for child and medical support obligations – Nearly 65% of child support collections sent to families come from income withholding.
• By saving taxpayers' dollars - Child support collections reimburse public assistance spending and reduce government spending by increasing child support collections for families who would otherwise be forced to seek public assistance.
• By preventing and reducing fraud - State agencies use new hire employment information to reduce overpayments in areas of public assistance, unemployment insurance, disability insurance, and workers' compensation benefits.
• By promoting a stable and reliable workforce - Employees whose children are provided consistent support will face less stress and be better able to focus on their jobs.
• By encouraging a future skilled workforce - Providing financial stability through child support contributes to the education and training of a new generation of workers.


Who Should Participate
  • Managers
  • Supervisors
  • Leaders
  • HR professionals
  • Payroll professionals
What You Will Learn
  • Laws and regulations
  • Best Practices and Lessons Learned
  • How to complete manditory forms

Specifically you will learn:

  • New Hire and Independent Contractor reporting
  • Reporting Terminated Employees
  • How Income Withholding Orders (IWO) originate
  • Difference between a private non-IV-D and IV-D IWO
  • Value of electronic IWOs
  • Value of National Medical Support Notices
  • How to report Lump Sum Bonuses
  • What is an Employer Information Request form
  • And much, much more!

In addition, you will have the chance to ask knowledgeable DCSS staff your most pressing questions in the live Q&A session following the presentation.

Recommended Resources
California Employer Handbook - Guide to California child support for employers.

Employer Information Request (EIR) Form - Respond electronically to an EIR form you received in the mail that requested you to update your employer information that is on file with DCSS.

Communities
Benefits
Compensation
Human Resources Management
Core HR: Payroll for HR and HRIS
Legal and Compliance - Managing Employer Risk
Labor Relations
Legal Trends
Benefits and Compensation Law
Termination
Incentives Measurement, Reporting and Analysis
Payroll
Severance pay
Medical Benefits
HR in California
Presented by
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John Contreras
State of California

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Event Sponsors
State of California
California’s Child Support Program works with parents and guardians to ensure children and families receive court-ordered financial and medical support.
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